My son was on summer vacation and work poured in. I had to figure out how to get super-organized with my projects really fast.
After some trial and error I figured out that I needed a system where:
- I could easily see all of my deadlines for all the stages of my projects in one place
- I could get a pop-up or email notification about the deadlines
- I could gather all of the little bits and pieces of information and feedback about projects in one easily accessible and organized place
- The project information can be synced between my computer and phone
Here's how I have my projects set up in Evernote:
Now, on to the features that I use for managing my illustration projects:
E-mail Project Notes to Evernote
This feature is a crucial part of what makes this service work for my projects. Since all of the information for my projects come to me through e-mails from clients, it saves a lot of time to just forward them to Evernote rather than typing the information out.
Once the email shows up in Evernote, I like to convert the various items into clickable checkboxes boxes just so it's easier to see what I need to do. You can find the check-box feature in the formatting bar.
Reminders displays what's due within the folder you created it in. I like this since it keeps everything organized within the project folder. I have all of my projects contained within an overall "Illustration Projects" folder so I can see all of the Reminders for all of my projects displayed at once. This way I can see which deadlines for which project will come first.
Another thing I like about Reminders is that it can send notification pop-ups or e-mails to you.
It's so helpful that all of my notes and reminders sync across various computers and devices. I was out and about a lot this summer with my son so it was nice to have all of my information on hand all the time.
So far I'm really pleased about how simple and flexible Evernote is. I've tried other "to do" apps in the past and I've always fallen out of the habit of using them over time. I'm crossing my fingers that I'll be able to stick with this system because of it's simplicity.
To find out a little bit more about Evernote, take a look at these videos and see if it might work to manage your projects: